35 Catch-Up Processing
35.1 Overview
The Catch Up function allows applying one or more profiles to all PDF files from a specific time period. This is useful for reprocessing files or applying profiles to historical data.
Access: Select profiles in the profile list → Catch Up button in the profile toolbar
35.2 Procedure
Step 1: Select Profiles
Select the profiles in the profile list that should be applied to the files: - Single Profile: Simply click - Multiple Profiles: Add individual profiles to selection with Ctrl+Click - Range: Select a contiguous range with Shift+Click
Step 2: Start Catch-Up
Click the Catch Up button in the toolbar above the profile list. The catch-up processing dialog opens.
Step 3: Set Time Period (optional)
| Option |
Description |
| From |
Start date for processing (based on file modification date) |
| To |
End date for processing |
| Without Restriction |
Process all files in monitored folders |
Step 4: Start Processing
Click Start to begin processing. The selected profiles are applied to all PDF files in their respective monitored folders that match the time period filter.
35.3 Processing
Process Flow
- For each selected profile, the configured monitored folders are searched
- PDF files matching the time period filter are identified
- Profile filter rules are applied
- Matching files are processed
Progress
Processing progress is displayed in the main window: - Current file - Number of processed files - Processing status
Cancel
The running catch-up processing can be stopped via the Cancel button in the main window. Files already processed remain processed.
35.4 Log
Catch-up processed items appear in the regular processing log: - Processing can be filtered via the log filter - Successes and errors are logged normally - The profile used is displayed
35.5 Use Cases
Migrate Historical Data
Transfer existing PDF files to a new archiving system: 1. Create archive profile with desired tasks (e.g., Rename, Move, PDF/A) 2. Ensure monitored folders are correctly configured 3. Select profile in the list 4. Click Catch Up and optionally restrict time period 5. Start processing
Error Correction
Reprocess files after adjusting a profile: 1. Correct profile and save 2. Select profile in the list 3. Click Catch Up 4. Restrict time period to the error period 5. Start processing
Test Before Production
Test new profile with existing files: 1. Create new profile with desired settings 2. Configure monitored folder with test files 3. Select profile and click Catch Up 4. Start processing and check results
Apply Multiple Profiles Simultaneously
Apply different profiles to the same time period: 1. Select all relevant profiles with Ctrl+Click 2. Click Catch Up 3. Set common time period 4. Start processing
35.6 Tips and Notes
Large Data Volumes
With many files: - Restrict time period to form batches - Monitor system load during processing - Process in multiple runs if needed
Consider Filter Rules
Filter rules of selected profiles are applied: - Only files matching the respective profile filter are processed - Non-matching files are skipped (not counted as errors)
Monitored Folders
Catch-up processing uses the monitored folders configured in the profiles: - Ensure folders contain the desired files - Ensure stable connection for network folders