Automatic X-Invoice Processor for Windows - process e-invoices automatically

Automatic X-Invoice Processor - automatically process e-invoice files

The complete solution for automated processing of e-invoices (ZUGFeRD, Factur-X, XRechnung)
Automatically rename, move and copy e-invoice files Automatically print and email e-invoice files Automatically save e-invoice file attachments and extracted data

Monitor folders - automatically process e-invoice files according to individual rules

Automatic X-Invoice Processor is the solution for the automated processing of e-invoices in all common EN 16931 formats, including ZUGFeRD, Factur-X, and XRechnung (both CII and UBL). With its wide range of features, this powerful tool offers various ways to optimize and streamline your e-invoicing processes. You can monitor an unlimited number of folders to automatically print, rename, or move incoming e-invoices into dynamically named folders. Numerous invoice data can be used to incorporate this information into the file path or name. The program processes both PDF invoices with embedded XML data and pure XML invoices, which are rendered as a clear, readable printout.

The e-invoice files to be processed can be filtered specifically for each profile using various filters, including invoice data and general file information. Take advantage of the numerous possibilities and let the intelligent processing of your e-invoice files support you.

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Monitor any number of folders

Examine incoming e-invoice files and apply individual rules

Store e-invoice files in a structured manner

Automatically rename e-invoice files and save them in dynamically created folders

Print e-invoice files automatically

Send certain e-invoices directly to the printer

Optional further processing

Perform subsequent tasks, e.g., run a program with the filename of the e-invoice file passed as parameter

With Automatic X-Invoice Processor, you can:

Print, rename, move, or copy e-invoice files automatically (from one or multiple folders)
Send e-invoice files automatically by email (also with additional attachments)
Store embedded XML attachments in any folder for archiving
Automatically extract data from e-invoices and save as CSV file
Monitor any number of folders (hot folder monitoring)
Create individual rules for different tasks
Filter by invoice data or file info
Create the storage location (storage folder) dynamically from e-invoice properties

Get informed about different processing statuses by email
Limit the automatic processing of e-invoice files to certain days and times, for example, to print only during office hours
Perform subsequent actions e.g., start a program with the path of the saved e-invoice file or attachment as a parameter
Process all already existing e-invoice files of a folder (with user-defined criteria)
Sort e-invoice files automatically respectively have them moved to another folder and sub-folder created dynamically from file properties
Send or store an Excel report with an overview and detailed information on a regular basis

Automatically print e-invoice files

Automatic X-Invoice Processor - print settings

Automatic X-Invoice Processor monitors the specified folders and sends all e-invoice files that meet the previously defined criteria to the respective printer as soon as they are detected. XML invoices are rendered as a clear, readable printout. For each profile, you can define individual settings for the print output. For example, you can print e-invoices on various printers or in varying quality. Furthermore, you can specify that only certain pages of an e-invoice file should be printed automatically (e.g., print only the first or last page of an invoice).

Rename/Move e-invoice files automatically

Automatic X-Invoice Processor - batch rename e-invoice files

With the Automatic X-Invoice Processor, all new or existing e-invoice files can be automatically renamed. Invoice data can be used to insert information at any position within the file name. The name of the PDF or XML files can also be entirely composed of extracted data from the respective invoice. For instance, you can insert the extracted invoice date at the beginning of the file name and then sort the renamed invoice into a folder named after the invoice year.

Automatically extract invoice data

Automatic X-Invoice Processor - extraction settings

The program allows for the automatic extraction of data from e-invoices. For example, it can extract invoice number, date, amount, IBAN, and more, and save the data in a CSV file. The column order can be predefined. CSV files can be created individually for each invoice or, alternatively, the extracted invoice data can be appended line by line to a cumulative CSV file.

Automatically send e-invoice files via e-mail

Automatic X-Invoice Processor - email settings

Automatic X-Invoice Processor supports automated sending of e-invoice files via email. You can send e-invoice files to one or more recipients with a predefined message text and additional attachments. Dynamic content, i.e., extracted data, can additionally be integrated into the message text. The program supports sending emails through an SMTP server, an Exchange server, or the Outlook standard account.

The email address of the recipient can be specified as follows:

A fixed email address or an email address from a data placeholder
An email address from a CSV mapping (also from extracted data, such as reading the email address based on the extracted customer number from a CSV file)

An individual attachment can also be added to the document to be sent, for example, a delivery bill. In this case, the file names of both documents must contain the same identifier, for example, the invoice number.

Automate e-invoice processing among others:

Rename
e-invoices
automatically

Print
e-invoices
automatically

Move
e-invoices
automatically

Send
e-invoices
automatically

Save
attachments
automatically

Save
extracts
automatically

Automatic X-Invoice Processor - general settings

Automatic X-Invoice Processor - notifications