2 Main Menu
2.1 Overview
The main menu is located in the upper left corner of the main window and is accessed via the Menu button. It contains basic program functions and settings.
2.2 Options
Opens the Program Options window where you can configure basic settings for the program.
Keyboard Shortcut: None
More Information: See Chapter 31 (Program Options)
2.3 Enter License Key
Opens the window for entering the license key. After purchase, you will receive a license key that you can enter here to unlock the full version.
Demo Version
Without a valid license key, the program runs in demo mode for 30 days. During this period, all features are available. However, the maximum number of profiles in the demo version is limited to 2 (unlimited in the purchased version).
Licensing
After entering the license key, the license is validated. The license status is displayed in the title bar of the main window.
2.4 Help
Opens the online help in the default web browser. The online help contains detailed documentation of all program functions.
Keyboard Shortcut: F1
2.5 About
Displays information about the program:
| Information |
Description |
| Version |
Current program version |
| Build |
Build number |
| License |
Current license status |
| Support |
Contact information |
2.6 More
The More submenu contains additional functions for maintenance and diagnostics.
2.6.1 Generate Error Report
Creates an error report as a text file on the desktop. This file contains:
- Program version and system information
- Error log from recent days
- Configuration information
Usage: Send this file to support when you need help with problems.
2.6.2 Clear Error Logs
Deletes all saved error logs. Use this function after resolving issues to clean up the log files.
2.6.3 Backup Application Data
Creates a ZIP file with all application data:
- Profiles and settings
- Log database
- Configuration files
Tip: Perform regular manual backups, especially before making major changes to profiles.
2.6.4 Backup Application Data (for new PC)
Creates a backup specifically for transfer to another computer. The backup contains all necessary data to set up the program on a new PC with identical settings.
2.6.5 Restore Application Data
Restores application data from a previously created backup. After restoration, the program will restart.
Warning: All current settings will be replaced by the data from the backup.
2.6.6 Open Application Data Folder
Opens the application data folder in Windows Explorer:
%APPDATA%\Gillmeister Software\Automatic PDF Processor 2\
Folder Contents:
| File/Folder |
Description |
Profiles.json |
Profiles and settings |
Options.json |
Program options |
PDFInfos\ |
Processing logs |
tessdata\ |
OCR language files |
2.6.7 Delete Log Database
Deletes the entire log database with all processing logs. This function is helpful when the database has become very large and is slowing down the program.
Warning: All log data will be permanently deleted.
2.6.8 Processing Time Diagnostics
Opens the Processing Time Diagnostics window, which provides an overview of program activity and configured processing times.
More Information: See Chapter 35 (Processing Time Diagnostics)
2.7 Exit
Completely exits the program. All running processes are completed before the program exits.
Note: If you close the window using the X button, the program is minimized to the notification area (System Tray) and continues running in the background. To completely exit the program, use Menu > Exit or the context menu of the tray icon.
In addition to the main menu, there are additional buttons in the menu bar:
2.8.1 Step-by-Step Instructions
Opens the website with video tutorials and instructions in the web browser. The tutorials explain typical use cases step by step.
Tip: This button can be hidden in the program options under Other.
2.8.2 Order Now
This button only appears in demo mode and opens the order page in the web browser.
2.8.3 Update Available
This button only appears when a newer program version is available. Clicking it opens the download page. The new version can simply be installed over the existing installation without losing settings.