Automatic X-Invoice Processor - Changelog

• Fixed: When shutting down Windows, a message appeared stating that AXPProcessor.exe could not be closed. The background process now responds to the Windows shutdown and exits cleanly right away, so shutting down is no longer delayed.
• Improved: New "Save extract as CSV" tasks now use the UTF-8 with BOM encoding by default. Previously, ANSI was preset. UTF-8 with BOM is reliably detected by Excel when opening the file with a double-click (no broken special characters) and is plain UTF-8 for downstream systems. Existing tasks keep their configured encoding.
• Improved: Descriptive CSV column names for date components. The sub-fields of the invoice date, due date, and billing period were previously labeled only "Complete", "Year", "Month", or "Day" in the field list and as CSV column headers - they now carry their date group, e.g., "Invoice date -> Year".

• Fixed: After re-monitoring a folder, invoice files received in the meantime were processed. If a folder was removed from monitoring (the associated profile deactivated or deleted, or the folder removed from the profile) and monitored again later, the files received in the meantime were considered new and were processed. Such folders are now read in again like newly added folders (the existing files are only registered, not processed); only files arriving afterwards are processed. If needed, the existing files can be processed via catch-up processing.
• Fixed: After canceling a processing run, the skipped files were processed on the next check run after all. The "Cancel processing" button now stops permanently: after a confirmation prompt, the file currently being processed is completed, and the skipped files are treated as known, so the next check run does not process them again. If needed, they can be processed via catch-up processing.
• Improved: A profile deactivated during a running processing run is now skipped immediately. Previously, deactivating a profile only took effect on the next check run. Now a profile that is deactivated or deleted during a run immediately stops processing further files; the remaining profiles continue normally. Activating or adding a profile still only takes effect on the next run.
• Improved: The status display now only shows actual processing. Previously, the progress in the status bar counted through all files of the monitored folders on every check run, including files processed long ago. Now only new files that actually need processing appear - when idle, the status bar stays quiet, and the progress numbers reflect the real work.
• Improved: The pause between files now only applies after actually processed files. The configurable pause (Options → Processing) is meant as a grace period for downstream systems. Previously, the check run also paused after already known, skipped files - with large monitored folders, this could add up considerably.
• Improved: The log search automatically activates the tab containing the hits. If only one of the tabs (e.g., "Successful", "Errors", "No match") contains results for a search, that tab is now shown automatically instead of you having to find the right tab yourself.

Automatic X-Invoice Processor 2 is a completely redeveloped major version built on a modern technical foundation. Version 2 installs alongside version 1; on first start, the settings and profiles of an existing version 1 installation are taken over automatically.

• Redesigned user interface - clearly arranged profile and log views, light and dark color scheme (optionally following the Windows setting automatically)
• New task "Save to database" - write invoice data (optionally including invoice items) directly to a SQL Server database, with duplicate checking
• New task "DATEV export" - provide incoming and outgoing invoices as DATEV posting batches (EXTF format), including account assignment via mapping tables
• More powerful filters - multiple criteria can be combined per profile; a filter preview instantly shows which invoices would be matched
• Result preview in the profile editor - shows, based on a sample invoice, what would happen when the profile is applied (e.g., resolved target paths) before saving
• Lookup tables and global placeholders - map values such as vendor names to, e.g., account numbers or abbreviations and use them in paths, file names, and exports
• Extended invoice fields and placeholders - including preceding invoices, SEPA mandate reference, article numbers and units of the invoice items, and Peppol addresses
• Automatic backup of the application data with a restore function built into the program
• Content-based duplicate detection (optional) - invoices that were already processed are recognized even if the same invoice is exported again as a new file
• Revised PDF rendering of XML invoices for the "Save as PDF file" task
• Clear file type concept per profile - selectable processing mode: XML files, PDF files, or XML invoices extracted from PDF files
• New program help and guides - comprehensive program help (F1), step-by-step guides accessible directly from the program, and a "Set up demo" feature with sample profiles and sample invoices