Main menu
Menu entries of the group Menu
Options…
Using this menu item, the program options can be accessed to
customize the program.
Enter license key…
This menu entry opens the registration dialog to enter the
license key respectively to unlock the full version of the program.
Online help…
Clicking on this menu item opens the online help in the
default browser. To use the online help, an active Internet connection is
required.
Info about Word Text Replacer…
Using this menu item, the dialog window to display the
program version of the license state will be opened. This dialog window
contains also links to contact the technical support, the product's web page
etc.
Create error report
In case of technical problems, you can create a bug report
by using this menu item. The created file is named " Word Text Replacer -
error report" and located on the Desktop. You can then send us the error
report attached to an email with a short description of the problem.
Menu entries of the group Profile
Load…
Clicking on this menu item loads a previously saved profile.
Save…
This menu item is used to store the settings in a profile
for future use.
Menu entries of the group File List
Remove selection…
Clicking on this menu item removes the selected entries from
the list of the Word documents scheduled for processing.
Clear list…
This menu entry removes all items from the list of the Word
documents scheduled for processing.
Export
Using this menu item, a reusable file list can be exported.
The following options are available:
- Export all files
- Export successfully processed files
- Export error causing files
Other menu entries
Restore…
This menu entry brings up a file selection dialog to select
the backup archive from which a former state of the backed up files should be
restored.
Perform a test run…
Use this menu item to perform a test-run (without
modifications made to the files). Subsequently, the number of replacements, any
errors including further details and information about password protection is
displayed.
Perform replacements…
This menu item starts the replacement process. For this, a
window opens showing a progress bar. You have the option to cancel the
operation.
Tab Files
Add files
This toolbar contains several buttons to add the Word
documents to be edited to the file list.
The following options are available:
- Add files
- Import file list
- Add folder
- Add folder including sub-folders
File types
This list serves to narrow down the files to be processed.
Before or after adding files, file types can be excluded from being processed
by unchecking the respective check box. The following file types are available:
docx, docm, dotx, dotm, doc, dot, htm, html, rtf, mht, mhtml, xml, odt, pdf.
Period of last changes
This group serves for the optional filtering of files based on
a specific modification date.
Tab Search Settings
Configuration groups
Configuration groups are used to apply to various sections
of the document different substitution lists. So, for example, it is possible
to edit links in the footer only, then to replace an address in the main text only
and then to apply another substitution list to the VBA code or a selection list
in the document.
Toolbar for configuration groups
The toolbar contains buttons to add more configuration
groups as well as to delete, copy, or rename the selected configuration group.
Sections
This group is used to select the sections to be searched for
occurrences of the text to be replaced.
Parameters
Here, optional search parameters, such as the distinction of
upper / lower case of the terms to be searched can be defined.
Values
In this group, the replacement pairs are entered. The input
can be done by manual entry of the values, or by importing a CSV file. By using
the selection list Special Format in the above arranged toolbar, characters
like a manual line break will be inserted into the text of the selected cell.
Tab Extended
Extended settings
Retain last modified date
Here it is determined whether the restoration of the
original modification date should take place after successful processing.
Retain last access date
Here it is determined whether the restoration of the
original date of last access should take place after successful processing.
Process read-only files
Specifies whether files that are marked as read-only, should
be processed.
Process read-only recommended files
Determines whether read-only recommended files are to be
processed. If this option is active, instead of the original owner, the current
user becomes owner of all read-only recommended files that were successfully
processed.
Highlight replacements
When enabled, all places in the text where a substitution
took place, are highlighted.
Update fields before saving
Updates all fields before saving the document, for example,
to update page numbers etc.
Passwords
Here, one or more passwords are entered, to unlock an
existing protection for all Word documents.
The following types are supported:
- Password for opening files
- Password for unlocking document protection
- Password to unlock the protection of VBA modules